Separate daily cash control from final event closure.

Starting an event

Confirm the event name, expected trading dates, terminal, opening cash float, operators, products and prices. Record the opening float separately from sales so the final cash position can be reconciled correctly.

X report

An X report is an interim view of trading activity. It should not close or reset the event. Use it to review totals, payment mix and operator activity during trade or before a cash count.

Daily cash-up

Count the physical drawer, record the amount and compare it with the expected cash position. Investigate discrepancies while the day's activity is still fresh. For a multi-day event, complete the daily cash-up without issuing the final event close.

Multi-day events

Keep the event open across the approved duration while maintaining a separate record for each day's opening float, cash count and reconciliation. Secure the terminal, cash and backups between trading days.

Z report and final close

A Z report represents final closure of the applicable reporting period or event. Before closing, confirm all transactions have final outcomes, payment totals have been reconciled, cash has been counted and required reports have been saved or printed.

Card reconciliation

Compare StamPOS card totals with the payment provider or acquirer. Unknown or interrupted transactions must be resolved before the event is treated as fully reconciled.

Corrections

Do not alter completed records merely to force totals to match. Record refunds, voids, discrepancies and explanatory notes through the appropriate workflow so the audit trail remains understandable.

Record retention

The business is responsible for deciding how long reports, receipts, exports and accounting records must be retained. Keep copies outside the trading terminal where appropriate and test that archived files can be opened.